PLEASE back up your PC

Within the last couple of weeks, I have had two colleagues contact me asking for an email to be sent to them again as their PC's had crashed and they had lost all their work because they hadn't backed up recently. Can you imagine the disruption that this will have caused to their business? How long would it take them to get back up and running?

At the moment, I have a recurring appointment scheduled in my Outlook tasks every Friday afternoon to do a full back up of all my work for that week onto an external data storage device. If anything should happen to my PC, it won't take long to restore all of my work.

You don't need to spend a fortune on your back up device, have a look at EBay for some bargains.

Also remember that you can back up your Outlook! Follow these simple instructions to make sure you don't lose any important emails or contacts.

• Select File - Import and Export
• Select Export to a file
• Select Personal Folder File (.pst)
• Select items you want to export (e.g. inbox) and tick the include subfolders box
• Select Browse to find location of your back up device. TIP: Choose a file name giving reference to date of back up for ease if having to do a restore (e.g. Inbox 22.02.06)
• Select Finish

By backing up regularly, you will minimise disruption to yourself, your business and most importantly, your clients.

Until next time,

Emma Walker
CKPA Office Solutions